Recruitment (Glossary)

‌Glossary of Recruitment Terms

Applicant Interview Report: A document summarizing the details of a candidate's interview, typically including feedback, impressions, and interview scores from interviewers.

Applicant Score sheet: A form or document used to record and evaluate a candidate's performance during an interview, often based on predefined criteria.

Approved Staff Request: A staff request that has been authorized by the necessary stakeholders, allowing the recruitment process to begin.

ATS (Applicant Tracking System): A software application that automates the recruitment process, including posting job ads, managing resumes, and tracking candidates through the hiring stages.

Background Checks: The process of verifying a candidate's history, including criminal records, employment history, and educational qualifications, to ensure their suitability for a position.

Closed Staff Request: A staff request that has been completed, either by hiring a candidate or by deciding not to fill the position.

External Applicants: Individuals who apply for job positions within an organization but are not currently employed by that organization. They are external to the company.

Hired Applicants: Candidates who have successfully gone through the recruitment process and have been offered and accepted a job with the organization.

Internal Applicants: Current employees of an organization who apply for open job positions within the same company.

Internal Vacancy: A job opening within an organization that is only available to current employees.

Interview Calendar: A scheduling tool used to plan and coordinate interview dates and times for candidates and interviewers.

Interview Criteria: Specific qualifications, skills, or attributes that interviewers assess in candidates during interviews, often aligned with the requirements of the job.

Interview Process: The series of steps and activities involved in assessing and evaluating candidates for a job, which may include screening, interviewing, testing, and selection.

Interview Schedule: A timetable that outlines the dates, times, and locations of interviews for multiple candidates, often used for efficiency in the hiring process.

Interview Stages: Distinct phases or steps within the interview process, such as initial screening interviews, technical assessments, and final interviews.

Job Posting: The process of advertising a job opening within or outside the organization to attract potential candidates.

Job Templates: Predefined templates that outline the requirements, responsibilities, and qualifications for a specific job position within an organization.

On-boarding Tasks: The activities and processes involved in integrating new hires into the organization, including paperwork, training, and orientation.

Panel Members: Individuals who participate in panel interviews, which typically involve multiple interviewers assessing a candidate.

Panelist Interview Form: A document used by panel members to evaluate and score candidates during a panel interview.

Recruitment Hire Reasons: The justifications or factors that influence an organization's decision to hire a particular candidate, such as their qualifications, skills, and cultural fit.

Recruitment Methods: Strategies and techniques used by organizations to attract and select candidates for job openings.

Recruitment Ratings: The process of evaluating and rating candidates during the recruitment process to assess their qualifications and suitability for a job.

Reference Checks: The process of contacting a candidate's previous employers, colleagues, or other references to verify their work history, skills, and character.

Resume Screening: The process of reviewing and filtering resumes to identify candidates who meet the basic qualifications for a job.

Shortlist: A list of candidates who have been selected for further consideration after the initial screening process.

Staff Request: A formal request to fill a vacant position within the organization, usually initiated by a department manager or HR.

‌Recruitment Module Updates: What's New?

This article provides a summary of recent updates to the HRplus Recruitment module, focusing on key enhancements. These updates include new features, fixes and improvements designed to improve both user experience and the effectiveness of the module.

December 2nd, 2024 - January 3rd, 2024

1. Import Applicants: Functionality was tested. Read more here.

November 1st - December 2nd, 2024

My Recruitment Task: The screen was tested. Read more here.

September 13th – November 1st, 2024

Task: The screen was tested to ensure its functionality.
Approved Requests: The Fill Position screen now includes Employee ID/Badge No. Read more here.

July 12th – August 16th, 2024

Job Templates & Onboarding Checklists: New tools for creating job templates, setting up onboarding checklists, and managing internal applications.

June 26th – July 12th, 2024

Onboarding Enhancements: Updates to the onboarding process, streamlining the transition for new hires. Read more here.

March 1st – April 8th, 2024

External Applicants: Improved processes for managing external applicant data, including recruitment tracking.

February 6th – March 1st, 2024

Fill Position & Staff Requests: New features for filling positions, managing staff requests, and generating onboarding checklists.
Panelist Interview Form: Tools to streamline interview processes and task management. Read more here.

July 3rd – July 27th, 2023

Interview Scheduling & Resume Parsing: Added support for scheduling interviews and parsing resumes with Affinda API.

June 2nd – July 3rd, 2023

External Applicants: Updates for managing external applicants in the recruitment process. Read more here.

January 5th – February 6th, 2022

Vacancies: Improved management of job vacancies within the recruitment module. Read more here.

March 1st – April 6th, 2021

Staff Requests: New tools to streamline and manage staff requests during the recruitment process. Read more here.

November 13th – November 19th, 2020

Grant Approval: Introduced features for managing approvals in recruitment processes. Read more here.

September 25th – October 17th, 2020

Staff Requests: Enhanced management tools for handling staff requests and recruitment processes. Read more here.

Related Articles
Manager Self-Service (Recruitment)
‌MSS Recruitment ‌Overview of the Recruitment Module The HRplus Recruitment Module offers a comprehensive solution for managing the entire recruitment process, from posting job openings to selecting the best candidates. Tailored to streamline every ...
Employee Self Service (‌Glossary)
‌Glossary of Employee Self-Service Terms A Appraisal: A formal evaluation of an employee's performance. Asset Request: The process through which employees request necessary work-related items. B Beneficiary: An individual designated to receive ...
Recruitment (Set Up Recruitment)
‌Set Up Recruitment  Recruitment>>Recruitment>>Recruitment Setup>>Recruitment Methods ‌How to Setup Recruitment Methods Recruitment Methods Recruitment methods are the different ways organizations find and attract potential candidates for job ...
Recruitment (Set up Recruitment)
‌Set Up Recruitment  Recruitment>>Recruitment>>Recruitment Setup>>Recruitment Methods ‌How to Setup Recruitment Methods Recruitment Methods Recruitment methods are the different ways organizations find and attract potential candidates for job ...
Recruitment (FAQs)
‌Recruitment Module FAQs ‌How do I create a new job requisition in HRplus? To create a new job requisition: Navigate to Recruitment>>Recruitment>>Staff Requests>>New Staff Requests or User Self- Service>>Manager>>Recruitment>>Staff Requests>>New ...

Recruitment (Glossary)

Recruitment (Glossary)

‌Glossary of Recruitment Terms

Applicant Interview Report: A document summarizing the details of a candidate's interview, typically including feedback, impressions, and interview scores from interviewers.

Applicant Score sheet: A form or document used to record and evaluate a candidate's performance during an interview, often based on predefined criteria.

Approved Staff Request: A staff request that has been authorized by the necessary stakeholders, allowing the recruitment process to begin.

ATS (Applicant Tracking System): A software application that automates the recruitment process, including posting job ads, managing resumes, and tracking candidates through the hiring stages.

Background Checks: The process of verifying a candidate's history, including criminal records, employment history, and educational qualifications, to ensure their suitability for a position.

Closed Staff Request: A staff request that has been completed, either by hiring a candidate or by deciding not to fill the position.

External Applicants: Individuals who apply for job positions within an organization but are not currently employed by that organization. They are external to the company.

Hired Applicants: Candidates who have successfully gone through the recruitment process and have been offered and accepted a job with the organization.

Internal Applicants: Current employees of an organization who apply for open job positions within the same company.

Internal Vacancy: A job opening within an organization that is only available to current employees.

Interview Calendar: A scheduling tool used to plan and coordinate interview dates and times for candidates and interviewers.

Interview Criteria: Specific qualifications, skills, or attributes that interviewers assess in candidates during interviews, often aligned with the requirements of the job.

Interview Process: The series of steps and activities involved in assessing and evaluating candidates for a job, which may include screening, interviewing, testing, and selection.

Interview Schedule: A timetable that outlines the dates, times, and locations of interviews for multiple candidates, often used for efficiency in the hiring process.

Interview Stages: Distinct phases or steps within the interview process, such as initial screening interviews, technical assessments, and final interviews.

Job Posting: The process of advertising a job opening within or outside the organization to attract potential candidates.

Job Templates: Predefined templates that outline the requirements, responsibilities, and qualifications for a specific job position within an organization.

On-boarding Tasks: The activities and processes involved in integrating new hires into the organization, including paperwork, training, and orientation.

Panel Members: Individuals who participate in panel interviews, which typically involve multiple interviewers assessing a candidate.

Panelist Interview Form: A document used by panel members to evaluate and score candidates during a panel interview.

Recruitment Hire Reasons: The justifications or factors that influence an organization's decision to hire a particular candidate, such as their qualifications, skills, and cultural fit.

Recruitment Methods: Strategies and techniques used by organizations to attract and select candidates for job openings.

Recruitment Ratings: The process of evaluating and rating candidates during the recruitment process to assess their qualifications and suitability for a job.

Reference Checks: The process of contacting a candidate's previous employers, colleagues, or other references to verify their work history, skills, and character.

Resume Screening: The process of reviewing and filtering resumes to identify candidates who meet the basic qualifications for a job.

Shortlist: A list of candidates who have been selected for further consideration after the initial screening process.

Staff Request: A formal request to fill a vacant position within the organization, usually initiated by a department manager or HR.

‌Recruitment Module Updates: What's New?

My Recruitment Task: The screen was tested. Read more here.

Task: The screen was tested to ensure its functionality.

Approved Requests: The Fill Position screen now includes Employee ID/Badge No. Read more here.

Job Templates & Onboarding Checklists: New tools for creating job templates, setting up onboarding checklists, and managing internal applications.

Onboarding Enhancements: Updates to the onboarding process, streamlining the transition for new hires. Read more here.

External Applicants: Improved processes for managing external applicant data, including recruitment tracking.

Fill Position & Staff Requests: New features for filling positions, managing staff requests, and generating onboarding checklists.

Panelist Interview Form: Tools to streamline interview processes and task management. Read more here.

Interview Scheduling & Resume Parsing: Added support for scheduling interviews and parsing resumes with Affinda API.

External Applicants: Updates for managing external applicants in the recruitment process. Read more here.

Vacancies: Improved management of job vacancies within the recruitment module. Read more here.

Staff Requests: New tools to streamline and manage staff requests during the recruitment process. Read more here.

Grant Approval: Introduced features for managing approvals in recruitment processes. Read more here.

Staff Requests: Enhanced management tools for handling staff requests and recruitment processes. Read more here.

Related Articles

Manager Self-Service (Recruitment)

Employee Self Service (‌Glossary)

Recruitment (Set Up Recruitment)

Recruitment (Set up Recruitment)

Recruitment (FAQs)