Security (‌Module Audit)

Security (‌Module Audit)


‌Module Audit

Security>>Module Audit

‌How do I use the Auditing feature?




Module Audit

The Auditing feature in HRplus is available for ALL modules and:

  • Allows for an inspection of Insert/Update/Delete functions that are performed by users of HRplus.

  • Maintains a history of these functions.

  • Enables system administrators to establish controls to ensure the integrity of the data.

  • Is available on all screens of HRplus.

  • can only be viewed by users to whom Auditing privileges have been granted.

  • can be turned off or time-restricted if necessary.

The System Administrator has the required permission and responsibility to enable/disable these tables as required.


‌Table showing How to set up the Auditing feature and view Audit tables


Step 1

Identify Modules to be Audited


Based on the HRplus modules purchased and your company's policy, determine the modules/ features to be audited.

Decide whether the modules/features should be audited:

  • Always; OR

  • For a specific time frame

Step 2

Grant User Audit Privileges


Security >>User Administration >> (Search for user) >> Expand user record >> Edit User Groups

Identify and decide on the Users to whom audit privileges should be granted. (e.g. HR users).


For each identified user, grant Application Permissions to:


Step 1

Identify Modules to be Audited


  • Auditor (Edit User Groups>>Addons>>Auditor)

Step 3

Enable Module Auditing


Note that the Auditing feature is active, by default for all HRplus modules/features.


However, via this option you may:

  1. Limit auditing of an HRPlus module/feature to a specific time frame OR

  2. Completely cease auditing of an HRplus module/feature.

Enable Module Auditing

Step 4

View Audit


The Audit button is available on almost every screen in the HRplus Application.


Only users who have Auditor privileges can view the Audit transactions - unauthorized users will not be able to see any data if they click the Audit button.


Audit transactions captured are Insert, Update, Delete.


In accordance with your company’s policy, designated users must be given Auditor privileges in

order to view the Audit data. To do so, privileges MUST be granted as shown below:

Edit User Groups

Security>>User Administration>>[Search for user]>>[expand user record]>>Edit User Groups:

‌Grant User Audit Privileges‌




‌Enable Module Auditing‌


Search for the Module for which the Auditing feature should be enabled. All HRplus modules will be displayed in alphabetical order in the drop down list. Scroll to view/select.

By Default, the Auditing feature is turned ON.

The Table Name, Audit Module and Navigation will be displayed as shown below. Complete the following fields and click the Submit button when done. Repeat for each module/table that should be audited!

  • Always Audit: check this box to continuously audit the table without any end date.

  • Audit Flag: if you wish to only enable auditing for a particular period then check this box and

    enter the date range in the Date From/Date To fields. This is checked by default.

  • Navigation: The navigation to the various screens where data is stored in the corresponding Table name will be displayed. This enables the user to match the database table to the equivalent screen in the front end of the HRplus application.



image

The Audit button is displayed on all screens of the HRPlus application. However, only users to whom Audit privileges are granted will actually be able to view the Audit data (users setup in Step

1).

‌View Audit‌




Security>>Security Settings>>Oauth Settings

‌How to Export (Single Sign On) SSO Logs




Exporting SSO Logs

SSO login attempts are recorded and a log can be exported to Excel via the Export SSO Log button. The old log text file can also be downloaded via the Download Log File (Legacy) button.


‌Step 1: Export SSO Log File



‌Step 2: View SSO Log File



    • Related Articles

    • Security

      Overview of the Security Module In the HRPlus Security Module comprehensive features are available to allow/restrict user access to specific HRplus modules, modes of operation (e.g. update, inquiry), levels with the Company (e.g. Company, Division, ...

    • Security (Introduction and Key Concepts, Glossary and Module Updates)

      ‌Introduction and Key Concepts ‌Overview of the Security Module In the HRPlus Security Module comprehensive features are available to allow/restrict user access to specific HRplus modules, modes of operation (e.g. update, inquiry), levels with the ...

    • Security (Editing Single User Permissions)

      ‌Editing Single User Permissions  Security>>User Administration (Expand User record by clicking on the + sign) ‌How to Grant Company Access to a user? Company Access The Company Access permission allows the system administrator to grant the end user ...

    • Security (Settings)

      ‌Security Settings  Security>>Security Settings>>Password Configuration ‌How to set up Password Configurations Password Configuration Access to HRplus is restricted through password control. Each user logs in with a user ID and password, which the ...

    • Security (FAQs)

      ‌Security FAQs ‌Understanding User Roles on HRplus On HRPlus, users are categorized into different roles to ensure that they have the appropriate access levels to perform their duties and responsibilities effectively. Here are the key differences ...