Mobile Kiosk

Mobile Kiosk

Overview of the HRplus Mobile Kiosk

The HRplus Kiosk app, integrated with the geofencing feature in the HRplus Time module, provides a secure and streamlined way for employees to clock in and out within designated locations. Once a geofence is established around a workplace or specific job site, employees can use the Kiosk app on approved devices or mobile phones to record their attendance. The geofence ensures that only those physically within the set boundaries are allowed to check in, preventing unauthorized entries from outside locations.

Using their unique Employee PIN, employees verify their identity when they enter the geofenced area, and the app records the time automatically. This combination of geofencing and the Kiosk app enhances attendance accuracy and accountability, reduces the risk of time fraud, and simplifies location-based clock-in processes. The system also supports compliance by providing a reliable attendance record that integrates with payroll and other reporting functions within HRplus.

For more details on full geofence functionality, refer to the HRplus Time Geofence Manual.

How to Assign Geofence PINs to Employees

Navigation: HRplus Time>>Geofencing>>Employee Pin Mapping

Assign PINs to Employees

Each employee in a Geofence MUST have a unique user-defined alphanumeric PIN assigned to him/her.

The employee will use this PIN to punch in/out using his/her mobile device.

Employee Pin Mapping



How to Download the HRplus Mobile Kiosk on My Mobile Phone

Apple App Store
OR
Google Play store

Download the HRplus Mobile Kiosk

The Self-Serve Mobile app is available to all employees on both iOS and Android devices through the HRplus Launch app, which can be downloaded from the Apple App Store or Google Play Store. HRplus Apps when installed, present a list of apps available to you. This means one app to access them all.

Step 1: Install the "HRplus Launch app

Android and iOS users can locate HRplus Apps in their respective app stores by typing it in the search bar. Simply tap Install
 and wait for the app to download and install on your device.



Step 2: Open HRPlus Launch app and scan your Organisation's QR Code

When opening HRPlus Launch for the first time, users will be prompted to grant permissions. The initial request is for access to Photos, followed by a request for Camera access. Granting camera access enables QR code scanning and camera functionality within the app. After selecting Allow, an alert will notify users that the camera is about to activate. When prompted, simply scan the QR code provided by HRplus to connect the mobile app to your company’s data.


Step 3: Install "Self Serve Mobile" on the "HRPlus Launch" App

After connecting with the QR code scanner, tap the Manage/Add button to go to the Apps to Install screen. From the list, select HRplus Time-Kiosk and wait for it to install. Once complete, you can now access the HRplus Time-Kiosk
app.



How do I punch in/out on my mobile phone?

HRplus Time-Kiosk

Punching In/Out of HRplus Time Kiosk

Scheduled employees, via their mobile phones, can log on to the HRplus Time Mobile Kiosk application and punch in/out to register their in/out times.

Employees MUST be:
1. Inside the designated geofence for the punch to be VALID.
2. Nearby the designated geofence for the punch to be INVALID. Invalid punches are also captured and displayed via Geofence Logs  It is solely up to the Timekeeper's discretion to post these punches as Valid.

Step 1: Log on to HRplus Mobile Kiosk



Employees MUST be in their designated Shift/Schedule/Geofence!

Step 2: Take Photo and Register Punch


Step 3: System Verifies Punch



Step 4: System Posts Punch


Step 5: Your T&A Administrator can View the Punches in Geofence Logs

Navigation: HRplus Time>>Geofencing>>Geofence Logs


How to Manage and Review Geofence Punches

Navigation: HRplus Time>>Geofencing>>Geofence Logs

When managing geofence punches in HRplus, all punches submitted by employees are initially flagged as either valid or invalid. The timekeeper holds the authority to finalize the validity of each punch. Once reviewed, the punches must be checked in the attendance logs and then integrated into the standard timekeeping process. This involves posting them to the timesheets for further examination before approval for payroll processing.

Employee punches can be viewed via:

1. Geofence Logs - all online, valid/invalid punches.

2. Offline Punches - all offline punches. In the event that Internet access/data is down or unavailable, employees can still submit their punches.

3. Attendance Logs - only Valid punches.

1. Review Geofence Logs



A Post as Valid button will be displayed next to Invalid Punches (punches that were made OUTSIDE the geofence AND/OR were not scheduled).

It is solely up to the Timekeeper's discretion to post these punches as valid! The Timekeeper may view the Latitude/Longtitude to determine the employee's location at the time of the punch and/or check the employee's schedule before validating the punch.

2. Review Offline Punches

Navigation: HRplus Time>>Geofencing>>Geofence Logs>>Offline Punches

In the event that Internet access/data is down or unavailable, employees can still submit their punches.


Process Punches: click this button to perform checks on all offline punches - ensuring that employee PINS/Schedules/Geofence are correct.
The system will post these offline punches to Geofence Logs and deem them to be either:

• ONLINE VALID (inside geofence)
• ONLINE INVALID (outside geofence and/or off schedule)

The Timekeeper can then validate INVALID punches by clicking the POST AS VALID button.

You are NOT allowed to select individual records - clicking the Process Punches button will perform checks on ALL existing offline punches!

3. Review Attendance Logs

Navigation: HRplus Time>>Timesheets>>Attendance Logs>>Current

All punches made via the Geofencing option will be simultaneously displayed via:

1. Attendance Logs>>Current: valid punches.
2. Attendance Logs>>Unprocessed Punches: punches that are still to be validated.



Navigation: HRplus Time>>Timesheets>>Attendance Logs>>Unprocessed Punches



4. Post Attendance Logs to Timesheets and Process for Payroll

The final step is to post employee punches made via the Geofencing option to Timesheets and process punches as you normally would. The steps are summarized below:

1.View ‘raw’ punches via Attendance Logs or Unprocessed Punches. Perform edits if required.
2.Fix Attendance Logs: this procedure applies all changes made in (1) above to Attendance Logs. Navigation: HRplus Time>>Attendance Logs>>Fix Attendance Logs.
3.Post to Timesheets: post the records (all valid) to Timesheets. Navigation: HRplus Time>>Attendance Logs>>Post to Timesheets.
4.Post Timesheets to Cycle Changes: select the cycles to which the records should be applied and post.
5.Process Payroll as you normally would.

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