Leave (Glossary of Leave Terms)

Leave (Glossary of Leave Terms)

‌Glossary of Leave Terms

A

Available from Leave Earned: Leave balance that can be used based on rollover balance, leave earned, minus leave taken, pay in lieu, and booked leave.


C

Calendar Setup: Configures leave policies based on the organization’s calendar, including workdays, holidays, and weekends.

Compensatory Time Off: Extra time off provided as compensation for working outside regular hours.


Cumulative/Vacation Leave Rules: Rules for leave that carry over from one year to the next; defines overrides at a generic leave type level.


E

Employee Off Days: Non-working days for calculating shift-based return dates.


Employee On Days: Working days used to determine return dates.


Entitled to Earn: Total leave an employee is eligible to earn in the current leave year for a specific type.


L

Late Records: Records of when employees arrive late.


Leave Booked or Approved: Leave that has been requested and approved.


Leave Calendar: Visual display of planned leaves to assist managers with coverage planning.


Leave Earned at Rollover: Leave carried over from the previous year.


Leave Earned this Year: Total leave earned by the employee in the current year.


Leave Entitlements: Number of leave days an employee is eligible for based on rules and policies.


Leave History: Record of past leave requests, approvals, and usage.


Leave Not Earned: Leave that cannot accrue under specific conditions, such as during unpaid leave.


Leave Not Earned Rules: Policies for when unearned leave can still be taken. Leave Overrides: Special rules for specific employees, overriding general policies. Leave Reset Interval: Frequency of leave balance resets (e.g., annually, monthly). Leave Rules: Policies for requesting, earning, and approving leave.

Leave Taken: Number of leave days an employee has used.



Leave Type Payment Rules: Payment guidelines for different leave types. Leave Types: Categories such as annual leave, sick leave, and maternity leave. Limit Accumulation per Year: Maximum leave that can accumulate annually.

N

Non-Cumulative/Non-Vacation Leave Rules: Rules for leave that do not carry over, such as bereavement leave.


O

Opening Balances: Initial leave balances at the start of a leave year.


P

Pay in Lieu of Leave: Monetary compensation instead of taking leave.


Post Leave Type Against Another: Using one leave type to offset another according to company policies.


Projected Leave Entitlements: Estimated future leave balances based on accruals and scheduled leaves.


R

Recalculate Leave: Tool for updating leave balances after adjustments.


Reset Leave Date: Frequency for resetting leave balances.


Return Date Parameters: Rules for calculating return dates after leave, considering weekends and holidays.


Rollover Balance: Leave carried over from the previous leave year.


S

Scheduler: Automates tasks like recalculating leave entitlements and posting transactions.


Self-Service Leave Requests: System for employees to request leave through HRIS.


T

Total Balance: The employee’s current combined leave balance.


V

‌Leave Module Updates: What's New?



This article provides a summary of recent updates to the HRplus Leave module, focusing on key enhancements. These updates include new features, fixes and improvements designed to improve both user experience and the effectiveness of the module.

December 2nd, 2024 - January 3rd, 2025

1. Leave Types: New options Skip Sundays Only and Skip Weekends, Holidays and Employee Off Days were added to the Calculate Return Date Using field.

Read more here.

September 13th - November 1st, 2024

1. Leave Taken: Recalculation is done via the Scheduler, leave cannot begin on a non-productive day and processing future leave payments were updated.

Read more here.

August 16th – September 13th, 2024

1. Leave Balances Download: Added functionality to download leave balances for employees. Read more here.

July 12th - Aug 16th, 2024

1. Years of Service Required: Added requirement for employees to access leave facility. Read more here.

June 26th – July 12th, 2024

1. Leave Reset Interval: Introduced the ability to configure automatic leave reset intervals. Read more here.

June 17th – June 26th, 2024

  1. Pending Requests: Enhanced handling and management of pending leave requests. Read more here.

May 4th – June 17th, 2024

  1. Opening Balances & Expired Amounts: Added support for managing opening leave balances and handling expired amounts.

  2. Unapproved Leave Count: New feature to include unapproved leave counts in reports. Read more here.

April 8th – May 4th, 2024

  1. Leave Transactions & Self-Service Requests: Updated workflows for importing opening balances, leave transactions, and managing self-service leave requests.

Read more here. 

March 1st – April 8th, 2024

  1. Automatic Posting of Leave: Scheduler enhancements to automate the posting of leave and include unapproved leave counts.

Read more here.

February 6th – March 1st, 2024

  1. Leave History & Documents: Added support for managing leave history and associated documents with workflow leave requests.

Read more here.

January 3rd – February 6th, 2024

  1. Return Date Calculation by Pay Type: New features for calculating leave return dates based on pay type and viewing leave entitlements.

Read more here.

December 20th, 2023 – January 3rd, 2024

  1. Workflow Leave Rollover Balance: Updates for managing leave rollover balances and calendars. Read more here.

November 4th – December 12th, 2023

  1. Expiration of Leave Rollover Balance: Added support for managing the expiration of leave rollover balances.

  2. Return Date Calculation by Pay Type: Enhanced return date calculations based on pay type. Read more here.

October 8th – November 4th, 2023

  1. Projected Leave Entitlements: New features for viewing projected leave entitlements and auditing leave taken.

Read more here.

September 1st – October 8th, 2023

  1. Leave Overbooking Restrictions: New controls to restrict leave overbooking and manage expiration of leave rollover balances.

Read more here.

August 15th – September 1st, 2023

  1. Recalculate Leave Taken: Added tools to recalculate leave taken and adjust records accordingly. Read more here.

July 27th – August 15th, 2023

  1. HR Workflow Approval Override: New feature allowing overrides for HR workflow approval of leave requests.

Read more here.

June 2nd – July 3rd, 2023

  1. Automatic Leave Posting: Updated reports for leave transactions and automation of leave posting. Read more here.

May 18th – June 2nd, 2023

  1. Recalculate Leave Balances: New options for recalculating leave balances based on updated parameters. Read more here.

May 5th – May 18th, 2023

  1. Audit Leave Taken: Tools for auditing leave taken and linking leave types to companies. Read more here.

April 17th – May 5th, 2023

January 9th – February 28th, 2023

  1. Leave Chart: New reporting options for leave charts showing leave balances and taken leave. Read more here.


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