The workflow in HRplus Time refers to the approval of Timesheets and allows you to:
set up a maximum of ten (10) sequential approval stages (Levels 1 to 10) and a minimum of two (2) (Levels 1 to 2).
link EACH of these ten (10) individual stages to ONE employee ONLY. Each employee must be a designated Timekeeper.
Perform the following actions:
These actions can also be performed in Batch – enabling the approval and/or posting of a batch of timesheets (by Company, Schedule, Shift etc.).
Before using this module, please ensure that:
For each Schedule, employees (timekeepers) to whom timesheets should be routed are identified.
Timekeepers are categorized into the various workflow stages of Level 1, Level 2 etc.
Timekeepers have the necessary permissions (Schedules, Company Access, etc).
The steps to use the Time and Attendance Workflow are as follows:
For the selected Schedule, enable the Workflow – by default, the workflow is disabled. Enable/ Disable Workflow.
Set up Approval Levels/Timekeepers.
Set up Approval Levels to a maximum of 10 and a minimum of 2.
Assign each Approval Level to a single Timekeeper. The Timekeeper must have the required permissions for the Schedule, Company etc. Step 1: Set up Approval Levels/Timekeepers
On logon, Timekeepers are able to view the Timesheets for their approval.
Timekeepers at Level 1 can move forward timesheet records.
Timekeepers at the final approval Level, can move forward/backward/post timesheet records.
Timesheets, once moved forward/backward, will only be displayed to the Timekeeper who has to perform the next approval action.
All Timekeepers can view the workflow history of a timesheet by clicking the Progress button.
Timesheets can be processed individually or in batch via the Batch Workflow Actions button.