HRplus Time (Setup - Schedules)

HRplus Time (Setup - Schedules)


‌Setup - Schedules

Navigation: HRplus Time>>Schedules>>Scheduling>>Schedule>>Schedules

‌How to create a new schedule?




Schedules are user defined and consists of a set of shifts which the employees who belong to that schedule work upon. Each shift must be linked to a schedule and an unlimited number of shifts can be linked to any schedule, with the same shift being linked to more than one schedule. The shifts should be in sequence as it related to the time of day.

Schedules represent a means of categorizing employees with common shifts. Schedules can be created/ named based on:

  1. Physical location: for example: Head Office vs St. James Branch

  2. Department: Sales Department, Warehouse Department, etc.

  3. Common shifts: 8:00 am to 5:00 pm shift can be applied to admin staff which can include but is not limited to Purchasing, Training, Accounts.


Schedule Code: Enter an acronym for the schedule description.

Schedule Description: Enter the Schedule Name here.

Save the record and repeat to add more schedules.

‌Create a New Schedule




HRplus Time>>Schedules>>Scheduling>>Schedule>>Schedules

OR

Timekeeper >> Schedules>>Scheduling>>Schedule>>Schedules




Shift Schedules

Shifts must be linked to the schedules so that employees who are added to those schedules can be rostered for work on the linked shifts.

Pre-requisites:

  1. Shifts must be created. To do so, review the How to enter a new shift article

  2. Schedules must be created. To do so, review the How to create a new schedule article


‌Step 1. Expand Schedule.



‌Step 2. Add Shifts to your Schedule





Company: Select your company from the drop down list.

Schedule Code: The schedule code is auto populated based on the schedule record you have expanded. In our example we have expanded on the Sales Schedule therefor the schedule code comes up as 'SALES'

Shift: Select the shift code from the drop down list of shifts which are linked to your company. All the shift details will be filled automatically from the shift parameters which were set when the shift was created.

Shift Sequence: The shift sequence is a numerical representation of the order in which the shifts ought to be applied for employees who are flagged as floating employees and who work on consecutive shifts. Consecutive shifts are those which are sequenced one after the other and do not overlap. e.g. 8:00am - 4:00pm, 4:01pm-12:00am, 12:01am - 7:59am.

If consecutive shifts are not being used, then the sequence "1"can be entered for all shifts linked to the schedule.

Save the record and enter a new record to link another shift to the schedule.


    • Related Articles

    • HRplus Time (Setup - Timekeepers)

      ‌Setup - Timekeepers ‌What are the steps to setup a Timekeeper? There are several steps when involved to set up a Timekeeper on HRplus. They are as follows: Setup the designated employee with Timekeeper user permission via the Security Module. Add ...

    • HRplus Time (Setup - Time Constants)

      ‌Time and Attendance Updates: What's New? This article provides a summary of recent updates to the HRplus Time and Attendance modules, focusing on key enhancements. These updates include new features, fixes and improvements designed to improve both ...

    • HRplus Time (Setup - Devices)

      ‌Setup - Devices  Navigation: HRplus Time>>Setup>>Devices ‌How are the steps when setting up a new Time Clock Device on HRplus? Devices Devices are also known as Time Clocks, clock card machines or punch clocks and is a device that records when an ...

    • HRplus Time (Setup - Employees)

      ‌Setup - Employees  There are guided steps to be followed prior to an employee being able to use the Time and Attendance system on HRplus. These are as follows: Enroll the employee on a Time Clock Device. (Alternatively, if no physical device is ...

    • HRplus Time Workflow (Setup)

      ‌Setup - HRplus Time Workflow  HRplus Time >> Schedules>>Scheduling>>Schedule>>Schedules>>[expand record]>>Schedule Workflow ‌Step 1: How to Enable/Disable the Timesheet Workflow Enable/Disable a Workflow When a Schedule record is expanded, the ...