Step 1

Navigation

>>  System Configurations >> Company Parameters >> System Constants >> Mail server 

Mail Server IP address: Mail has to be sent your company’s mail server. Please enter the address of the mail server here.

Mail Server Port: Please enter the port number that the mail server is listening in on.

Mail user name:  Enter the name that of the account that the HRplus app will log into the mail server with.

Mail Password:   Enter the password for the account for the mail server user account

Mail Address:     Enter the address that the employees will see the mail coming from. This should be a no-reply account. Eg.accounts@companyx.com

Mail Secure Mode: Select the security protocol which is on your mail server.

Mail payroll users when an employee is going on vacation leave – Flag as required

Test Email: Enter the address that you wish to send a test email to confirm the configuration has been setup correctly and that the employee is actually receiving an email.

Save the record by selecting the diskette icon on the bottom left of screen.

TEST 1

Select 'Send Test Email' to test.  The user will see the address the test email is sent from as the address that was entered in the field 'Mail Address'.

No attachment will be in this email.

Step 2

Go to Personnel >> Employees >> Contact info

Enter the employee's email address and then select YES for Primary email and use as primary email.

Alternatively, you may upload a template with the email addresses for all your employees. Click on the link below for further instructions.

Importing Employee email addresses