How to Import Cycle Changes?

NB*HR users will need to be granted access to the relevant permissions to make the changes via cycle changes in the Powerpay module. 

Please see an example of the permissions required below:

From there you will need to ensure that the User has the required DB permissions to conduct the HR transactions necessary to enter the employees' banking and account information. Please see below: 

Once the HR users can access the POWERPAY module, they will be able to enter a template via the navigation below to update, change or enter employee banking information:

Please see the steps below that the HR user can take to conduct a cycle change import via the import cycle changes screen:

Navigation: POWERPAY>>Process Payroll>>Import Cycle Changes>>Fixed Data Imports

The process is divided into four (4) steps:

1. Fill out the template

2. Create a header

3. Import template

4. Validate and post the data

1. Fill out the template; Ensure to have the current entries removed before uploading the template. Please see an example below: 

2. Create a header; You will need to create a header in the import cycle changes screen by selecting New Record, as shown in step one below, then select the correct pay group for which the banking information is being entered, the current cycle in which the update is being made, the current cycle, and the File Type '8' for Pay Profile Bank Change. Then you will need to ensure to save the header as shown in step (7) below:

3. Import template: Once the record is saved, you must expand the record by clicking the additional sign

From there you will be to select Import data and search for the completed template with the employees' banking information to upload

4. Validate and Post Entries: Once the template is properly filled out, the entries will appear in the grid as shown below, and you will be able to submit and save them accordingly. 

The record will show up on the screen. Select the option "Validate Entries" on the main record. The application will verify the employee Badge numbers entered on the excel sheet and flag any inconsistencies.

A pop-up message will show up indicating that all the entries are valid. Select "OK" to continue. 

All validated entries will have a 'check mark' to the right of each record. Once the entries are valid,  you can select 'Post Entries'. 

A pop-up message will show up to confirm that you want to post the information. Select "OK" to continue.

A message to indicate that all the entries were successfully posted will show up. Select "OK" to continue. 

You can confirm that the entries were posted, by expanding the record and confirming that the "Posted" check box is flagged. 

*Once the cycle changes are posted, you can navigate to Cycle Changes to verify your entries on the current payroll have been posted

Navigation: Powerpay>>Process Payroll>> Cycle Changes

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