Health and Safety (Setup)
Setup
How to add a new 'Body Part' record?
The Health & Safety Module allows you to keep a record of all accidents that took place within your company or involving company assets (such as company vehicles). Identify the part if the body affected by the accident is necessary for addressing all medical concerns.
Navigation: Employee Relations>>Health & Safety>>HSE Setup>>Body Parts
Click on New Record
Enter the Body Part Code and Body Part
Save the record by clicking on the ‘diskette’ icon
Repeat as needed
You next step is to enter the Injury Types you need to record as part of your company's HSE policies
How to add a new 'Injury Type'?
An injury type is a listing of all forms of damage an employee can potentially receive in an incident. An injury is known as any physical trauma due to an external force. Examples of injuries are sprains, fractures, dislocations, burns, etc
The classification of injuries are to be based off of your company's HSE policy
Navigation: Employee Relations>>Health & Safety>>HSE Setup>>Injury Types
Click on New Record
Enter the Injury Code and Injury Description
Save the record by clicking on the ‘diskette’ icon
Repeat as needed
How to add a new 'Injury Severity' record?
The severity of an injury should be recorded as well as this affects the urgency of treatment and response time. Using your companies Injury Severity Score you can manage your company's response to accident based on type of injury, injury site (body part) and severity.
Navigation: Employee Relations>>Health & Safety>>HSE Setup>>Injury Severity
Click on New Record
Enter the Injury Code and Injury Description
Save the record by clicking on the ‘diskette’ icon
Repeat as needed
How to enter a new 'Safety Violation' record?
*A safety violation refers to the violation of a particular workplace safety standard, regulation, policy, or rule. Safety violations include both the violation of safety policies created by an individual workplace and violations of the regulatory standards that are enforced within a given jurisdiction.
Within your work space, your HSE team will provide the requirements to remain safe while conducting a job function. This would include wearing of Personal Protective Equipment (PPE) such as Safety Helmets, Safety Gloves, Safety Harness.
Navigation: Employee Relations>>Health & Safety>>HSE Setup>>Injury Severity
Click on New Record
Enter your user defined Safety Violation Code and Safety Violation Description
Save the record by clicking on the ‘diskette’ icon
Repeat as needed
*https://www.safeopedia.com/definition/6662/safety-violation
How to add a new 'Accident Reason' record?
An accident is defined as unfortunate incident that happens unexpectedly and unintentionally, typically resulting in damage or injury. An accident tends to be as of a result of a pre-accident event. In this screen enter reasons why an accident can occur in your company(ies).
Accident reasons should be based off of the company's HSE policy.
Navigation: Employee Relations>>Health & Safety>>HSE Setup>>Accident Reason
Click on New Record
Enter your user defined Reason Code and Reason Description
Save the record by clicking on the ‘diskette’ icon
Repeat as needed
How to add a new 'Exposure'?
Here, you can identify under what conditions an employee is expected to perform his/her role in the company. For example, an employees in a manufacturing industry may be exposed to Chemicals, Electrical Wires or Heat.
Navigation: Employee Relations>>Health & Safety>>HSE Setup>>Exposure
Click on New Record
Enter your user defined Exposure Code and Exposure Description
Save the record by clicking on the ‘diskette’ icon
Repeat as needed
How to add a new 'Equipment' record?
Employees would be expected to use company provided equipment to be able to carry out their role in the organization. Example of equipment used by employees are Forklifts, Panel Vans, Syringes.
Navigation: Employee Relations>>Health & Safety>>HSE Setup>>Equipment
Click on New Record
Enter your user defined Equipment Code and Equipment Description
Save the record by clicking on the ‘diskette’ icon
Repeat as needed
How to categorize a HSE Incident Document Type?
When an incident occurs within or affecting the company, a record should be taken. your company may choose to have different types of reports of the incident. For example, Accident Report, Equipment Damage Report, Medical Report, Incident Financial Impact report.
Navigation: Employee Relations>>Health & Safety>>HSE Setup>>HSE Incident Document
Type
Click on New Record
Enter the Document Code and Document Description
Save the record by clicking on the ‘diskette’ icon
Repeat as needed
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