Employee Self-Service (My Profile)
My Profile
HOME>>My Profile>>My Profile
How to edit/update my Employee Profile Details?
My Profile
The My Profile screen displays some of the general HR data the company has filed in the software. Here you can edit some of field to update your profile if the information is incorrect.
Edits can only be done in fields with a WHITE background. All GREY fields are NON-EDITABLE
and can only be updated by the HR staff or persons who have HR responsibilities in your company.
Step 1. Update Your Employee Profile Details
You can still see the changes you have made by clicking on the 'Unapproved Changes' button which is now highlighted.
To make edits, simply type the change(s) to be made and click on the diskette or 'Update' button
Once saved, the record returns to its original state. When your HR Administrator approves these
changes, your edit will be reflected in this screen.
Step 2. HR Approves the Changes
Step 3. View Updated Profile Changes
How do I update my Competencies?
HOME>>My Profile>>My Profile>>Competencies
Competencies
Competencies are updated through the appraisal process. Managers appraise the employees' level of performance for each competency level against what is required for their job. The outcome of this is auto- generated in the Competencies tab.
View Your Updated Competencies
HOME>>My Profile>>My Profile>>Certificates
How do I update my Certificates?
Certificates
If your company requires you to alert them when you have attained company recognized certification, then you may update your employee profile as shown below.
Step 1. Update Your Certificates
Step 2. HR Approves the Changes
The record will be stored under the 'Unapproved Changes' tab until your HR Representative approves the changes entered.
Step 3. View Your Updated Certificates
HOME>>My Profile>>My Profile>>Dependents
How do I add my Dependants?
Dependents
If your organization requires you enter your dependents in the software, please follow the steps below.
Step 1: Add Your Dependents
Step 2. HR Approves the Changes
Any record you have entered in this window will be visible in the 'Unapproved Changes' tab until your HR representative has approved your entry.
Step 3. View Your updated Dependants
HOME>>My Profile>>My Profile>>Education
How do I update my Education Details?
Education
If your organization requires you to update your educational background details on your employee profile, please follow the details below.
Step 1. Update Your Education Details
Enter your details (if you are not seeing relevant data in the dropdown boxes, please contact your HR Representative).
Your entry will be available under the 'Unapproved Changes' tab until your HR representative has
approved your record.
Step 2. HR Approves the Changes
Step 3. View Your Updated Education Details
HOME>>My Profile>>My Profile>>Emergency Data
How do I update my Emergency Data?
Emergency Data
To update your Emergency Data, please follow the steps below. You can enter multiple emergency contacts and Edit Emergency Plans.
Step 1. Update Your Emergency Data
Your record will be available in the 'Unapproved Changes' Tab until approved by your HR
Representative
Step 2. HR Approves the Changes
Step 3. View Your Updated Emergency Data
HOME>>My Profile>>My Profile>>Identification Data>>[New Identity Data]
How to Update my Identification Data?
Identification Data
To update your Identification Data, please follow the steps below.
Step 1. Update Your Identification Data
Your record will be available in the 'Unapproved Changes' Tab until approved by your HR
representative.
Step 2. HR Approves the Changes
Step 3. View Your Updated Identification Data
HOME>>My Profile>>My Profile>>Immigration>>Travel Documents
How do I update my Travel Documents?
Travel Documents
To update your Travel Documents, please follow the steps below.
Step 1. Update Your Travel Documents
Your record will be available in the 'Unapproved Changes' Tab until approved by your HR
representative.
Step 2. HR Approved the Changes
Step 3. View Your Updated Travel Data
HOME>>My Profile>>My Profile>>Languages
How do I update my Language Proficiency?
Language Proficiency
To update your Language Proficiency, please follow the steps below.
Step 1. Update Your Language Proficiency
Your record will be available in the 'Unapproved Changes' Tab until approved by your HR
representative.
Step 2. HR Approves the Changes
Step 3. View Your Updated Languages
HOME>>My Profile>>My Profile>>Licences
How do I update my Licence data?
Licences
To update your Professional Licences information, please follow the steps below.
Step 1. Update Your Licence Data
Your record will be available in the 'Unapproved Changes' Tab until approved by your HR
representative.
Step 2. HR Approves the Changes
Step 3. View Your Updated License Data
HOME>>My Profile>>My Profile>>Police History
How do I Update my Police Character Certificate record?
Police History
To update your Police History, please follow the steps below.
Step 1. Update Your Police Character Certificate
Your record will be available in the 'Unapproved Changes' Tab until approved by your HR
representative.
Step 2. HR Approves the Changes
Step 3. View Your Updated Changes
HOME>>My Profile>>My Profile>>Vaccines
How do I update my Vaccine record?
Vaccines
To update your Vaccination records, please follow the steps below.
Step 1. Update Your Vaccine Record
Your record will be available in the 'Unapproved Changes' Tab until approved by your HR
representative.
Step 2. HR Approves the Changes
Step 3. View Your Updated Vaccine Records
How can I view my Personal Contact information?
Home>>My Profile>>My Profile>>Contact Info
Personal Contact Information
An employee can access their personal contact information on their profile.
View My Personal Contact Information
Home>>My Profile>>My Grievances
How to Log a Grievance
Grievances
Employees have the option to report any work-related problems using My Grievances.
Step 1: Enter a Grievance Record
Step 2: View the Submitted Grievance Report
Step 3: View HR Approved Report
Step 4: View Settled Grievances
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