Education Support (‌Introduction and Key Concepts and Glossary)

Education Support (‌Introduction and Key Concepts and Glossary)


‌Introduction and Key Concepts

‌Overview of the Education Support Module



The Education Assistance module allows you to enter/edit/retrieve employees on study loans/scholarships and those who have been reimbursed for successfully pursuing a discipline of study. The module also allows you to enter the annual budget for education assistance and to keep track of costs associated with disciplines of study.


‌A Guide to Using the Education Support Module



The Education Support Guide provides a comprehensive overview of managing assistance provided to employees pursuing further studies.


Step 1

Education Setup


Benefits>>Education Support>>Education Setup>>Categories Benefits>>Education Support>>Education Setup>>Institutions Benefits>>Education Support>>Education Setup>>Discipline



Categories

  • This subsection explains the process of defining various categories of educational assistance offered by the organization, such as Time Off With Half Pay, Time Off With Full Pay, Scholarships, Study Loans, and Reimbursements.

How to Set Up Categories for Study Programs



Institutions

  • This subsection details how to add and manage a list of approved institutions of study, such as universities and colleges, that employees can attend using the company's education assistance program.

How to Set Up Institutions



Disciplines

  • This subsection explains how to create a list of approved disciplines of study, such as Information Technology or Accounting, that employees can pursue using the company's education assistance.

How to Set Up Disciplines of Study




Step 2

Support Programs


Benefits>>Education Support>>Support Programs>>Annual Assistance Benefits>>Education Support>>Support Programs>>Proposed Disciplines of Study Benefits>>Education Support>>Support Programs>>Study Loans/Scholarships Benefits>>Education Support>>Support Programs>>Re-imbursements



Annual Assistance

  • This subsection guides users through setting up annual budgets for each category and discipline of study, including alerts for budget overruns and restrictions on editing referenced records. It provides




instructions on how to allocate budget amounts for various disciplines and categories within a specific year.

How to Set Up Annual Assistance Budget for Education Support



Proposed Disciplines of Study

  • This subsection details the process of entering and managing employee requests for study programs. It highlights the importance of data integrity by ensuring that proposed programs align with

pre-set budgets for the respective category, discipline, and year.

How to Propose an Employee for a Discipline of Study



Study Loans/ Scholarships

  • This subsection explains the functionality for recording and tracking the disbursement of funds for approved study programs, including calculations for disbursed amounts, remaining balances, and restrictions on multiple disbursements per employee.

How to Manage Study Loans/Scholarships



Reimbursements

  • This subsection guides users through managing employee reimbursements for study loans or scholarships upon successful program completion. It outlines the procedure for recording payments, calculating total and balance amounts, and managing individual employee reimbursement records.

How to Track Re-imbursements for Support Programs

‌Glossary of Terms found in the Education Support Module

A

Annual Assistance: Support provided by an organization to employees on a yearly basis to help them meet their educational needs or professional development goals.

Assistance Program: Programs established by an organization to provide support and assistance to employees in their educational pursuits, including study loans, scholarships, tuition reimbursement, etc.


C

Categories: Classifications or groupings used to organize and categorize different types of educational support or assistance programs within the Education Support Module.


D

Discipline: The field of study or area of specialization that employees pursue in their educational endeavours, such as engineering, business administration, healthcare, etc.


E

Education Support Module: A software tool designed to streamline and enhance an organization's support for employee education and professional development initiatives.


I

Institutions: Educational establishments where employees pursue their studies, such as universities, colleges, vocational schools, or online learning platforms.


P

Proposed Disciplines of Study: Suggestions or recommendations for specific fields of study or areas of specialization that employees may pursue with the support of the organization.


R

Reimbursements: The process of compensating employees for expenses incurred in relation to their educational or professional development activities, typically through reimbursement of documented expenses.


S


Study Loans/Scholarships: Financial aid provided by an organization to employees to cover the costs of their education, which may be in the form of loans to be repaid or scholarships that do not require repayment.

‌Education Support Updates: What's New?



This article provides a summary of recent updates to the HRplus Education Support module, focusing on key enhancements. These updates include new features, fixes and improvements designed to improve both user experience and the effectiveness of the module.

August 2nd – August 21st, 2020

1. Reimbursements: Introduced new features for managing education support reimbursements, allowing easier tracking and processing of claims.


September 4th – September 25th, 2020

1. Education Support: Enhanced tools for managing education support programs, including eligibility tracking and fund disbursement.


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