What are User Groups and Permission Description

What are User Groups and Permission Description

The following tables show brief descriptions of each of the User Groups (Table 1.1) and some examples of typical users (Tables 1.2 to 1.5):


Click here for instructions on how to view/edit employees in a user group.


Table 1.1 - Description of User Groups

No.
User Group
Description
1
Add-Ons


Comprises Fringe, Hotel, Backpay and Advance Payments.Permission allows access to these options.
2
Administrators


Allows access to the Security module - to allow a user to grant permissions, change passwords, view login times etc. Those employees designated to be Administrators can:
  1. Set up users and user privileges – access to companies, pay groups, positions, HR modules, reports, database membership.
  2. Change user passwords.
  3. Create batch users.
  4. Administrators have access to the following menu options:
  • Security
  • System Configurations
Database Administrators/Master Users must have permission to this option.
3
Advance Payments
Allows access to Advance Payments as a stand-alone module.
Permission must also be granted to the Add-Ons option as well.
4
Auditor

5
Backpay
Allows access to Backpay as a stand-alone module.
Permission must also be granted to the Add-Ons option.
6
End User Reporting
Permission to this option allows all reports (e.g. Personnel,Payroll, Benefits, Leave based on the modules to which you have access) to be accessed from one place – there is no need to navigate to the respective module to view the report.
It is used in conjunction with Multi-Instance Web Server to which permission must also be granted:
  • Check Multi-Instance Web Server and End-User Reporting to access all the reports from one place.
  • Check Single-Instance to access Reports in the respective module.
When you click on the menu item HR Payroll Reports you will be redirected to a new page in your browser in which the reports will be displayed. This feature enables greater speed of access for longer reports (e.g. payroll reports) and helps in balancing the processing load of the server/s.
7
Enterprise

8
Fringe
Allows access to Fringe Processing (hotel industry).
Permission must also be granted to the Add-Ons option.
9
Hotel
Allows access to Hotel (Tronc, Tips).
Permission must also be granted to the Add-Ons option.
10
HR Benefits
Allows access to Leave, Benefits, Health Plan, Medical,Compensation and Education Support.
11
HR Compensation
Salary Survey.
12
HR Manager
Allows access to approve HR functions.
13
HR Pension
Allows access to the Pension module.
14
HR Performance
Allows access to Talent Management comprising Goals,Appraisals, 360 Multi-Rater, Training and Succession.
15
HR Personnel
Allows access to Personnel comprising Setup, Personnel,Employees, Company Assets and Event Reminders.
16
HR Recruitment
Allows access to the Recruitment module.
17
HR Relations
Allows access to Employee Relations comprising Industrial Relations and Health and Safety.
18
HR Users
Grants a user the ability to add, edit, delete, post or manage various transactions within the HR aspect of the application.These employees/users have access to View/Insert/Update/Delete HR functions – they do the processing in the HR Modules – enter data, make changes – keep the application up to date re employee data processing. HR Users have access to:
  • Personnel>>Personnel>>Employees
  • Personnel>>Personnel>>Search Employees
  • User Self Service>>HR>>Self-Serve Entries
19
Mobile

20
Multi-instance Web Server
Used in conjunction with End User Reporting. Permission must be granted to both End User Reporting and Multi-Instance Web Server. This option allows load sharing where there will be more than one installation to allow data processing to be shared between and among users. This enables speedier data processing and less strain on the servers.
21
Multi-Company
Allows access to multiple companies within an organization. The employees who have access to the Multi-Company function has access to View/Insert/Update/Delete data with regard to all the companies in the database whereas Single-Company access only allows you to View/Insert/Update/Delete data re the specified company only
22
Multi-Currency
Allows access to multiple currencies utilised within an organization. The employees who have access to the Multi Currency function has access to View/Insert/Update/Delete data with regard to all the currencies in use in the database whereas Single-Currency access only allows you to View/Insert/Update/Delete data re that one specified currency only.
23
Oracle
Allows access to the HRplus application if it is running on an Oracle database.
24
Pay Supervisor
Allows access to a user who has the authority to approve, run and reverse the payroll. The employee who is designated a Payroll Supervisor is usually a manager who has access to approve/reverse the payroll. On completion of data entry of cycle changes, the payroll supervisor will logon to the application, view the Cycle Changes report and give approval to run the payroll. If the payroll has to be reversed, the cycle of approval is repeated as many times as required until the payroll is finalized. Payroll Supervisors have access to the following menu options:
  • Process Payroll
  • Payroll Reports
  • Employees
  • Pay Cycles
  • Business Rules
  • Maintenance
  • Year-End Close
  • Self-Serve Entries
25
Payroll
Allows access to the POWERpay Payroll module comprising Process Payroll, Employees, Pay Cycles, Business Rules,Maintenance, Leave, Year-End Close and Self-Serve Entries.Those employees with access to Payroll can View/Insert/Update/Delete payroll functions – salaries,allowances, deductions, overtime, statutory deductions etc. The menu options are:
  • Process Payroll
  • Payroll Reports
  • Employees
  • Pay Cycles
  • Business Rules
  • Maintenance
  • Year-End Close
  • Self-Serve Entries
26
Payroll HR Users
Allows access to both Payroll and Human Resources functions.These employees have access to both Payroll and HR functions –View/Insert/Update/Delete employee data in those HR modules to which they have access; make transactional changes (salary changes, promotions, position changes etc.); maintain and update employee data in the application. The menu options are:
  • Process Payroll
  • Payroll Reports
  • Employees
  • Pay Cycles
  • Business Rules
  • Maintenance
  • Year-End Close
  • Self-Serve Entries
  • POWERpay>>Process Payroll>>Employee Transactions
  • POWERpay>>Maintenance>>System Defaults>>Setup Wizards
  • POWERpay>>Maintenance>>System Defaults>>Structure
  • POWERpay>>Maintenance>>System Defaults>>General Codes
27
Payroll Leave
Allows access to the POWERpay module including Leave processing. The Leave module has been included in the POWERpay Payroll menu for those companies that wish to process both Leave and Payroll. The Leave module allows you to quickly and easily calculate and recalculate leave balances. One time setup is based on unlimited user-defined leave types and leave rules that can easily be modified to cater to changing policies. Recalculation of leave can be done to date or projected to a future date, providing drill-down capability to both a summary and detailed history of employee leave taken and leave balances. Leave can be processed – entered, approved, updated,posted and deleted – with leave balances automatically updated with each transaction thus offering both flexibility and ease of use to the user.
28
Payroll Setup
Allows access to the Payroll Setup menu option which includes the setup of Earnings, Deductions, Allowances, Other Income,Pay Groups, Pay Cycles, Banking and Other Payees and other base tables in the POWERpay module. Employees can View/Insert/Update/Delete only those options on the Payroll Setup menu - the core payroll setup that form the foundation of the payroll and is usually one-time setup. These include the setup of:
  • Earnings
  • Deductions
  • Allowances
  • Other Income
  • Pay Groups
  • Pay Group Company Link
  • Benefit Types
  • Benefit Plans
  • Banking and Other Payees
  • Void Cheque Reasons
  • Multi-Currency
  • Payroll Document Type
Invalid Table Codes
29
Professional

30
Projects

31
Self Serve
Allows access to User Self Service. Used in conjunction with any other self-serve options depending on the level of access.
32
Self Serve Administrator
Allows access to departmental administrators who are responsible for leave approvals, time sheet entries and any other employee-related issues.
33
Self Serve Employee
Allows access to User Self Service – Employee. An employee is allowed to update his/her profile, view his/her payslip, request leave, view balances etc.
34
Self Serve Manager
Allows access to User Self Service – Manager. A self serve manager is responsible for all approval requests that are submitted to them from their direct reports.
35
Self Serve Time Keeper
Allows access to User Self Service – Timekeeper. The self serve timekeeper is responsible for scheduling shifts, keeping all attendance logs up to date, and ensuring time sheets are current.
36
Single Instance
Allows access to the Reports menu in the module to which permission is granted. If permission is granted to both End User Reporting and Single Instance then the user will be able to view the Reports menu under the respective module and the DBXtra and ART Reports under the End User Reporting menu.
37
Small Business

38
Softech

39
SQL Server

40
Sybase
Allows access to the HRplus application if it is running on a Sybase database.
41
Time and Attendance
Allows access to HRplus Time – the time and attendance module of HRplus.
42
Time and Attendance Leave
Allows access to HRplus Time and Leave and Attendance modules.
43
Union Rules
Allows access to the Business Rules menu option in the POWERpay and Personnel modules located in the General Codes tab. This feature allows a user to set up unions and bargaining units for the organization.

The tables below give examples of some typical users. Simply add the relevant User Group permissions to give the user additional capabilities:


Table 1.2 - HR Users

No.
User Description
User Group Permission
User Database Membership
1
HR User
  • Hires employees but cannot enter salary;
  • Sets up and maintains all HR and transactions except those involving employee salaries.
HR Personnel
HR Users
Sybase
HR Setup
HR Users
2
HR User
  • Enters and updates employees’ leave and benefits.
HR Benefits
HR Users
Sybase
HR_BENEFITS
HR Users
3
HR User
  • Sets up and maintains the Talent Management Suite.
HR Performance
HR Users
Sybase
HR_PERFORMACE
HR Users
4
HR User
  • Sets up and maintains the Recruitment module.
HR Recruitment
HR Users
Sybase
HR_RECRUITMENT
HR Users
5
HR User
  • Sets up and maintains the Industrial  Relations and Health and Safety modules.
HR Relations
HR Users
Sybase
HR_RELATIONS
HR Users
6
HR User
  • Sets up the rules and maintains any changes to the time and attendance setup from an HR perspective.
Time and Attendance
HR Users
Sybase
HR_TIME
HR Users
7
HR User
  • Sets up and maintains the Pension Administration module and issues employees’ pension statements.
HR Pension
HR Users
Sybase
HR_PENSION
HR Users
8
HR Manager
  • Can view/insert/edit/delete/approve all HR transactions in all HR modules.
HR Manager
HR Users
Sybase
HR_MANAGER
HR Users


Table 1.3 - Payroll Users

No.
User Description
User Group Permission
User Database Membership
9
Payroll Clerk
  • Can enter cycle changes and make payroll entries.
  • Does not have the authority to approve and run the payroll.
Payroll
Payroll Setup
Sybase
Payroll Employee
Payroll Setup
10
Payroll Supervisor
  • Can approve and run the payroll.
  • Can process backpay entries independent of the payroll.
  • Can process advance payment entries independent of the payroll.
  • Can process tips and tronc rules for automatic calculation.
Pay Supervisor
Payroll
Payroll Setup
Sybase
Add Ons:
  • Fringe
  • Hotel
  • Backpay
  • Advance Payments
Pay_Supervisor
Payroll Employee
Payroll Setup


Table 1.4 - Batch Users

No.
User Description
User Group Permission
User Database Membership
11
Employee Self Serve User
  • Can view/update/maintain his/herown data - profile, payslips, requestleave , etc.
Self Serve
Employee Self Serve
Sybase
Self Serve Employee
12
Manager Self Serve
  • A manager is responsible for all requests directed to them based on the employees who report to them.
Self Serve Manager
HR Performance
Self Serve
Sybase
Self Serve Manager
HR_Setup
HR_Performance
Self Serve
13
Timekeeper Self Serve
  • Can process attendance and time sheets for all assigned employees.
  • This user also must get permission to their schedule or schedule group from within the HRplus TMEmodule.
Timekeeper
Self Serve
Sybase
HR_TIME
Self Serve
14
Department Administrator
  • Can approve leave and other employee-related issues for the department.
Administrator
Self Serve
Sybase
Self Serve
Administrator


Table 1.5 - Database Administrator

No.
User Description
User Group Permission
User Database Membership
11
Database Administrator
  • Can define the configuration of passwords.
  • Create new users and update existing users permissions.
  • View/update/maintain system configurations.
Administrator
Sybase
System Administrator
HR Setup
HR users
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