The following tables show brief descriptions of each of the User Groups (Table 1.1) and some examples of typical users (Tables 1.2 to 1.5):
Click here for instructions on how to view/edit employees in a user group.
Table 1.1 - Description of User Groups
| No. | User Group | Description |
| 1 | Add-Ons | Comprises Fringe, Hotel, Backpay and Advance Payments.Permission allows access to these options. |
| 2 | Administrators | Allows access to the Security module - to allow a user to grant permissions, change passwords, view login times etc. Those employees designated to be Administrators can:
|
| 3 | Advance Payments | Allows access to Advance Payments as a stand-alone module. Permission must also be granted to the Add-Ons option as well. |
| 4 | Auditor | |
| 5 | Backpay | Allows access to Backpay as a stand-alone module. Permission must also be granted to the Add-Ons option. |
| 6 | End User Reporting | Permission to this option allows all reports (e.g. Personnel,Payroll, Benefits, Leave based on the modules to which you have access) to be accessed from one place – there is no need to navigate to the respective module to view the report. It is used in conjunction with Multi-Instance Web Server to which permission must also be granted:
|
| 7 | Enterprise | |
| 8 | Fringe | Allows access to Fringe Processing (hotel industry). Permission must also be granted to the Add-Ons option. |
| 9 | Hotel | Allows access to Hotel (Tronc, Tips). Permission must also be granted to the Add-Ons option. |
| 10 | HR Benefits | Allows access to Leave, Benefits, Health Plan, Medical,Compensation and Education Support. |
| 11 | HR Compensation | Salary Survey. |
| 12 | HR Manager | Allows access to approve HR functions. |
| 13 | HR Pension | Allows access to the Pension module. |
| 14 | HR Performance | Allows access to Talent Management comprising Goals,Appraisals, 360 Multi-Rater, Training and Succession. |
| 15 | HR Personnel | Allows access to Personnel comprising Setup, Personnel,Employees, Company Assets and Event Reminders. |
| 16 | HR Recruitment | Allows access to the Recruitment module. |
| 17 | HR Relations | Allows access to Employee Relations comprising Industrial Relations and Health and Safety. |
| 18 | HR Users | Grants a user the ability to add, edit, delete, post or manage various transactions within the HR aspect of the application.These employees/users have access to View/Insert/Update/Delete HR functions – they do the processing in the HR Modules – enter data, make changes – keep the application up to date re employee data processing. HR Users have access to:
|
| 19 | Mobile | |
| 20 | Multi-instance Web Server | Used in conjunction with End User Reporting. Permission must be granted to both End User Reporting and Multi-Instance Web Server. This option allows load sharing where there will be more than one installation to allow data processing to be shared between and among users. This enables speedier data processing and less strain on the servers. |
| 21 | Multi-Company | Allows access to multiple companies within an organization. The employees who have access to the Multi-Company function has access to View/Insert/Update/Delete data with regard to all the companies in the database whereas Single-Company access only allows you to View/Insert/Update/Delete data re the specified company only |
| 22 | Multi-Currency | Allows access to multiple currencies utilised within an organization. The employees who have access to the Multi Currency function has access to View/Insert/Update/Delete data with regard to all the currencies in use in the database whereas Single-Currency access only allows you to View/Insert/Update/Delete data re that one specified currency only. |
| 23 | Oracle | Allows access to the HRplus application if it is running on an Oracle database. |
| 24 | Pay Supervisor | Allows access to a user who has the authority to approve, run and reverse the payroll. The employee who is designated a Payroll Supervisor is usually a manager who has access to approve/reverse the payroll. On completion of data entry of cycle changes, the payroll supervisor will logon to the application, view the Cycle Changes report and give approval to run the payroll. If the payroll has to be reversed, the cycle of approval is repeated as many times as required until the payroll is finalized. Payroll Supervisors have access to the following menu options:
|
| 25 | Payroll | Allows access to the POWERpay Payroll module comprising Process Payroll, Employees, Pay Cycles, Business Rules,Maintenance, Leave, Year-End Close and Self-Serve Entries.Those employees with access to Payroll can View/Insert/Update/Delete payroll functions – salaries,allowances, deductions, overtime, statutory deductions etc. The menu options are:
|
| 26 | Payroll HR Users | Allows access to both Payroll and Human Resources functions.These employees have access to both Payroll and HR functions –View/Insert/Update/Delete employee data in those HR modules to which they have access; make transactional changes (salary changes, promotions, position changes etc.); maintain and update employee data in the application. The menu options are:
|
| 27 | Payroll Leave | Allows access to the POWERpay module including Leave processing. The Leave module has been included in the POWERpay Payroll menu for those companies that wish to process both Leave and Payroll. The Leave module allows you to quickly and easily calculate and recalculate leave balances. One time setup is based on unlimited user-defined leave types and leave rules that can easily be modified to cater to changing policies. Recalculation of leave can be done to date or projected to a future date, providing drill-down capability to both a summary and detailed history of employee leave taken and leave balances. Leave can be processed – entered, approved, updated,posted and deleted – with leave balances automatically updated with each transaction thus offering both flexibility and ease of use to the user. |
| 28 | Payroll Setup | Allows access to the Payroll Setup menu option which includes the setup of Earnings, Deductions, Allowances, Other Income,Pay Groups, Pay Cycles, Banking and Other Payees and other base tables in the POWERpay module. Employees can View/Insert/Update/Delete only those options on the Payroll Setup menu - the core payroll setup that form the foundation of the payroll and is usually one-time setup. These include the setup of:
|
| 29 | Professional | |
| 30 | Projects | |
| 31 | Self Serve | Allows access to User Self Service. Used in conjunction with any other self-serve options depending on the level of access. |
| 32 | Self Serve Administrator | Allows access to departmental administrators who are responsible for leave approvals, time sheet entries and any other employee-related issues. |
| 33 | Self Serve Employee | Allows access to User Self Service – Employee. An employee is allowed to update his/her profile, view his/her payslip, request leave, view balances etc. |
| 34 | Self Serve Manager | Allows access to User Self Service – Manager. A self serve manager is responsible for all approval requests that are submitted to them from their direct reports. |
| 35 | Self Serve Time Keeper | Allows access to User Self Service – Timekeeper. The self serve timekeeper is responsible for scheduling shifts, keeping all attendance logs up to date, and ensuring time sheets are current. |
| 36 | Single Instance | Allows access to the Reports menu in the module to which permission is granted. If permission is granted to both End User Reporting and Single Instance then the user will be able to view the Reports menu under the respective module and the DBXtra and ART Reports under the End User Reporting menu. |
| 37 | Small Business | |
| 38 | Softech | |
| 39 | SQL Server | |
| 40 | Sybase | Allows access to the HRplus application if it is running on a Sybase database. |
| 41 | Time and Attendance | Allows access to HRplus Time – the time and attendance module of HRplus. |
| 42 | Time and Attendance Leave | Allows access to HRplus Time and Leave and Attendance modules. |
| 43 | Union Rules | Allows access to the Business Rules menu option in the POWERpay and Personnel modules located in the General Codes tab. This feature allows a user to set up unions and bargaining units for the organization. |
The tables below give examples of some typical users. Simply add the relevant User Group permissions to give the user additional capabilities:
Table 1.2 - HR Users
| No. | User Description | User Group Permission | User Database Membership |
| 1 | HR User
| HR Personnel HR Users Sybase | HR Setup HR Users |
| 2 | HR User
| HR Benefits HR Users Sybase | HR_BENEFITS HR Users |
| 3 | HR User
| HR Performance HR Users Sybase | HR_PERFORMACE HR Users |
| 4 | HR User
| HR Recruitment HR Users Sybase | HR_RECRUITMENT HR Users |
| 5 | HR User
| HR Relations HR Users Sybase | HR_RELATIONS HR Users |
| 6 | HR User
| Time and Attendance HR Users Sybase | HR_TIME HR Users |
| 7 | HR User
| HR Pension HR Users Sybase | HR_PENSION HR Users |
| 8 | HR Manager
| HR Manager HR Users Sybase | HR_MANAGER HR Users |
Table 1.3 - Payroll Users
| No. | User Description | User Group Permission | User Database Membership |
| 9 | Payroll Clerk
| Payroll Payroll Setup Sybase | Payroll Employee Payroll Setup |
| 10 | Payroll Supervisor
| Pay Supervisor Payroll Payroll Setup Sybase Add Ons:
| Pay_Supervisor Payroll Employee Payroll Setup |
Table 1.4 - Batch Users
| No. | User Description | User Group Permission | User Database Membership |
| 11 | Employee Self Serve User
| Self Serve Employee Self Serve Sybase | Self Serve Employee |
| 12 | Manager Self Serve
| Self Serve Manager HR Performance Self Serve Sybase | Self Serve Manager HR_Setup HR_Performance Self Serve |
| 13 | Timekeeper Self Serve
| Timekeeper Self Serve Sybase | HR_TIME Self Serve |
| 14 | Department Administrator
| Administrator Self Serve Sybase | Self Serve Administrator |
Table 1.5 - Database Administrator
| No. | User Description | User Group Permission | User Database Membership |
| 11 | Database Administrator
| Administrator Sybase | System Administrator HR Setup HR users |