Benefits (‌Introduction and Key Concepts, Glossary and Module Updates)

Benefits (‌Introduction and Key Concepts, Glossary and Module Updates)


‌Introduction and Key Concepts

‌Overview of the Benefits Module



OVERVIEW

The HRplus Benefits Module is designed to streamline the management of employee benefits programs within an organization. It allows employees to easily view, their enrollment in benefits such as health insurance and retirement plans. The module offers customizable benefit plan configurations, generates reports and analytics for data-driven decisions, and provides self-service access for employees to view their benefits. This centralized, automated approach enhances efficiency, accuracy, and employee engagement, simplifying overall benefits administration and improving the employee experience.


‌A Guide to Using the Benefits Module




The summary steps to set up the Benefits module are as follows:

  1. Set up user defined Benefit Type.

  2. Set up user defined Benefit Plans. This includes the name and address of the administrator of the plans.

  3. Link your Benefit Plan to my company.

  4. Setup user defined Benefit Plan Types by linking the benefit plans to the benefit types. Setting up of Plan types also includes employee and employer contributions.

  5. Setup Benefit Enrollment Rules.

  6. Setup Benefits-Payroll link where either:

    1. A deduction will be processed for all employees in the paygroup when the payroll is run or

    2. A deduction will be automatically setup for employees registered in the plan.

  7. Setup Other Benefit Links.

  8. Enroll Employees in benefit plan.

  9. Setup Beneficiaries.

  10. View Employee Coverage.


Steps

Description

Step 1

Benefits Setup:


Benefits>>Benefits>>Benefits Setup>>Benefit Types Benefits>>Benefits>>Benefits Setup>>Benefit Plans Benefits>>Benefits>>Benefits Setup>>Company Benefit Plans Benefits>>Benefits>>Benefits Setup>>Benefit Plan Types

Benefits>>Benefits>>Benefits Setup>>Benefit Plan Types>>[Select Plan]>>[+]>>Enrolled Employees

Benefits>>Benefits>>Benefits Setup>>Benefit Plan Types>>[Select Plan]>>[+]>>Benefit Enrollment Rules

Benefits>>Benefits>>Benefits Setup>>Benefit Plan Types>>[Select Plan]>>[+]>>Benefit Dependents

Benefits>>Benefits>>Benefits Setup>>Benefits Payroll Link Benefits>>Benefits>>Benefits Setup>>Benefits Link Other Setup


Steps

Description



Benefit Types

  • Benefit Types categorizes benefit plans available to employees.

  • Benefit Types can be linked to multiple benefit plans, for example:

    • Single Coverage

    • Single Plus One Coverage

    • Family Coverage

How to enter a Benefit Type?



Benefit Plans

  • Benefit Plans are the plans provided to your organization by a provider.

  • Details such as contact info and email address are entered.

  • An unlimited number of unique benefit plans can be added.

Benefit Plans


Company Benefit Plans

  • Link your company to all relevant Benefit Plans.

How to link my Benefit Plan to my company?



Benefit Plan Types

  • A Benefit Plan Type links benefit types to a specific Benefit Plan.

  • This linkage categorizes the various benefits available to employees.

  • Each Benefit Plan can have an unlimited number of plan types and plan types are applicable to any benefit plan.

How to add a new Benefit Plan Type?



Enroll Employees

  • Employees can be enrolled in a benefit plan.

  • Employees can be registered for any number of plans.

How do I Enroll an Employee in a Benefit Plan?


Benefit Enrollment Rules

  • Define rules for employees to join the requisite Benefit Plan Types.

How do I setup the Benefits Enrollment Rules?



Benefit Dependents

  • Define rules for Benefit Dependents to join the requisite Benefit Plan Types.

How do I setup the Benefits Dependent Rules?



Benefits Payroll Link

  • A benefit plan/plan type can be linked with a deduction code for a particular pay group.

  • A deduction can be automatically set up for employees registered in benefit plans.

How to set up Benefit-Payroll Link?


Steps

Description



Benefits Link Other Setup

  • This option is for Benefits Payroll Link where Employee Calc On or Employer Calc On is set to OTHER and selecting the payroll codes for benefit calculations.

How to use the Benefit Link Other Setup function?

Step 2

Benefits Transactions:


Benefits>>Benefits>>Benefits Setup>>Benefit Plan Types>>>>[Select Plan]>>[+]>>Enrolled Employees

Benefits>>Benefits>>Beneficiaries>>[Select Employee]>>[+]>>Beneficiaries Benefits>>Benefits>>Coverage>>Employees>>[Select Employee]>>[+]



Enroll Employees

  • Enroll employees via Benefits Plan Types or Coverage.

  • Employees can be registered for any number of plans.

  • Employees can be linked to only one Primary Health Plan and one Secondary Health Plan.

How to add/enroll an employee in a plan?

How to enroll employees using Coverage screen



Beneficiaries

  • A beneficiary is an individual or entity designated to receive benefits from financial products.

How to add a Beneficiary to an employee's plan?

‌Glossary of Benefits Terms

B

Beneficiary: The person designated by the employee to receive benefits, such as life insurance payouts, in the event of the employee's death.

Benefit Enrollment Rules: Guidelines dictating the process, time frame, and eligibility requirements for employees to enroll in benefits.

Benefit Join Date: The specific date when an employee becomes eligible to participate in the benefits plan offered by the employer.

Benefit Payroll Rules: Parameters for how benefit-related deductions and contributions are managed within the HRplus payroll module.

Benefit Start Date: The date on which the employee's benefits coverage becomes active and they can start utilizing the benefits. This is also the date when deductions for employee and employer contributions to the plan begin.

Benefit Type: Categorizes benefit plans available to employees, linked to multiple plans (e.g., Single coverage, Family coverage).

Benefits Plan: Defines the specific details and names of the plans provided to your organization by the plan provider, including contact information and email address. An unlimited number of unique benefit plans can be added.

D

Dependent: A person, such as a spouse or child, who is eligible to receive coverage under an employee's benefits plan.

E

Employee Coverage: The scope and level of benefits provided to an employee, including specifics on what is covered and any limitations.

Enroll Employee: The process of registering an employee into the benefits plan, ensuring their eligibility and proper documentation.

‌Benefits Module Updates: What's New?



This article provides a summary of recent updates to the HRplus Benefits module, focusing on key enhancements. These updates include new features, fixes and improvements designed to improve both user experience and the effectiveness of the module.

December 2nd, 2024 - January 3rd, 2025

1. Beneficiaries: New options added to the Relationship field. Read more here.

August 16th – September 13th, 2024

1. List of Employee Contributions and Sum Assured: New feature for generating reports of employee contributions and assured sums.

Read more here.

July 12th – August 16th, 2024

1. Employees: The screen was updated. Read more here. 

June 17th – June 26th, 2024

1. Enrolled Employees: Updates to manage and track enrolled employees in benefits programs. Read more here. 

May 4th – June 17th, 2024

1. Benefit Links Setup: New options for linking benefits to other setups within the system. Read more here. 

December 12th – December 20th, 2023

1. Workflow Leave Entries: Enhanced workflows for managing leave entries linked to benefits. Read more here.

November 4th – December 12th, 2023

1. Health Plan Claims: New features for managing and processing employee health plan claims. Read more here. 

October 8th – November 4th, 2023

1. Enrolled Employees: Enhanced tools for enrolling employees in benefits programs and tracking participation.

Read more here. 

September 1st – October 8th, 2023

1. Beneficiaries: Added features for managing and registering beneficiaries linked to employee benefits. Read more here.

January 5th – February 6th, 2022

1. Benefits-Payroll Link: Added functionality to link employee benefits with payroll data. Read more here.

September 5th – November 29th, 2021

1. Import Enrolled Employees: New import options for enrolled employees in the benefits module. Read more here.